Team Manager Info

Description of Met Team Manager Duties

The under lying goal for a Team Manager is to make sure the team is informed and everyone shows up for the game/practice. Some of these ideas will probably not work with every team/coach. The Team Manager should take the initiative to determine which duties the coach would like for the Team Manager to perform and not wait for the coach to ask for something. If someone else other than the Team Manager is going to do one of these duties, let the team/coach know. Items to be discussed with the coach include:

• Should be the first one at the rink for games and practices.
• Should make sure locker room is opened when players arrive. Team Manager should be visible to let the players and coaches know which locker room to go to. The Team Manager should have the key, lock the locker room when the Players are on the ice (this may not be necessary at the home rink practices, but sometimes we have non SCIS teams in the building, even on practice nights) and be visible and available to the team.
• To provide necessary team support during games, the Team Manager should not perform the game duties of an off-ice official.
• Should offer to do the water bottles for practice and games. Most likely the coach has a set of water bottles. Some coaches prefer to do this themselves.
• Should do a head count and let the coaches know who is not in the locker room especially for games.
• Should announce to the team when the previous game is in the third period and when the resurfacer is on the ice.
• Should communicate “face to face” with the coach at every practice or game to make sure schedules are still intact. Experience has shown that if you approach the coach you usually get “Oh yeah, I changed this or that” or “I told the boys in the locker room.” Then the manager can follow up with the parents to make sure everyone is on the same page.
• Should be the one sending out the emails.

Met Team Managers are responsible for:

• Assisting the head coach.
• Collecting and keeping track of your team’s assessment.
• Notifying a Board Member if there is a player issue.
• Notifying the Registration Coordinator if a player is added or resigns.
• Notifying the Registration Coordinator if a player is injured and misses a majority of the season.
• Ensuring that the team has an official roster.
• Assigning someone to ensure that the locker rooms are picked up after practices and games. If not clean when you arrive notify the manager on duty.
• Organizing and providing to each family, contact information for each player that would include: parent’s names and phone numbers, email addresses and any other information needed for players, parents and coaching staff to communicate with each other.
• Making a binder containing original roster and paper copies of registration form, consent to treat, and birth certificate for bringing to all games.
• Relaying schedules to the team.
• Managing team fundraising money.
• Relaying information or changes that affect your team such as practice and game times or changes, notifying other teams if affected.
• Providing a score sheet (provided by BAHHA) with your team’s players names completed for home games. For away games, the score sheet with your team’s player’s names for your team is also completed. Labels printed with coaches, players and numbers is easier than hand writing them. The form has 4 copies so 4 labels would need to be provided for each game. The coaches, players and numbers can also be hand written. SCIS Customer service is provided score sheets for regular home game use. The Team Manager should also carry some score sheets just in case they are not available. The white copy of the score sheet is placed in the BAHHA box after the game. This is located in SCIS Customer Service area. For home games, the manager needs to ensure that the Referees and the Coaches sign the score sheet and retain the yellow copy for team records. For away games, make sure you (the Team Manager) receive the pink copy of the score sheet. For more information on Met Team score sheet procedures and the score sheet label template, visit Team Managers link. The white score sheets are picked up and mailed periodically to TC by the Met League Score sheet Coordinator. His address is:

  TC Lewis
  1326 Briarmead Dr.
  Richmond, TX 77469

• Providing met game scores to Ian Kellog-Clarke via email. Both home and away teams email the game score by Monday each week. Ian's email address is ian.kellog-clarke@vetco.com
• Providing parents to do the scorekeeping/timekeeping and penalty box (off-ice officials).
• Maintaining a record of who would qualify for hat trick (3 goals in a game), playmaker (3 assists in a game) or shut out patches and follow up with the Met League coordinator (TC Lewis) if necessary. When TC receives the white copy of score sheets, he reviews them and once a month he will send the earned patches to the association for distribution. This is one reason that the Team Managers need to retain the proper copy of each score sheet.
• Coordinating team clothing (1 jersey, 1 pair of socks) which may include but is not limited to sizing, ordering, coordinating jersey numbers, jersey placards, etc.
• Fundraising/Sponsors, if desired. Check with the Fundraising/Sponsor (F/S) Director for ideas and inform the F/S Director if doing something new. Perhaps a skate during intermission at an Aeros game.

• Coaches Gifts - Some teams elect to give the coaches a gift –Ideas include gift cards for restaurants or sporting good stores. Generally teams have given $75 to $125 for the Head Coach and $50-$75 for each assistant coach.
• Trophies - usually about $15 per player - a lot of places carry traditional "columnar" trophies – There are also resin trophies available and are more durable and come in many different styles. There are many places to get trophies locally and on the web.
• Team Parties – Some ideas for team parties include Putt-Putt ($14.00 per child), Sports House ($15.00 per child), Rock Climbing, Lazer Tag, a team member’s house, or Broomball.